Procurement Co-ordinator

Permanent

Location: Paisley
Salary: £41,080-£43,161 (Grade 8)
Ref: 114481
Closing: Sunday 22nd March 2026 (23:59)
Interviews: Week commencing 30th March 2026

Scotland Excel is continuing to experience a growing demand for our capability as a centre of procurement expertise for public sector, from local authorities across Scotland and other organisations in the public domain.

Due to an internal promotion, we are looking for a Procurement Co-ordinator to join our Contract Delivery team. We’re looking for a flexible team player with strong analytical skills and a commitment to delivering value through public sector procurement. Join our dynamic procurement team supporting local authorities across Scotland.

The role will require sound procurement knowledge and experience with a high level of attention to detail and numeracy, confidence to deal with multiple different stakeholders and the ability to manage several projects simultaneously.

Principal Role

  • Assist in the implementation of procurement strategies that deliver key team targets and goals
  • Ensure compliance with standing orders, statutory provisions, EU directives, other relevant legislation and Scotland Excel policies, procedures and processes
  • Lead, advise and coordinate preparatory work supporting the effective management of the portfolio of high value/high risk Category B contracts
  • Liaise with and coordinate relevant feedback from key stakeholders in the procurement process
  • Manage a range of research and analysis duties as directed in support of the procurement teams’ contracts process
  • Responsible for realising the benefits of collaborative procurement by supporting new contract development opportunities for Category B goods and services and support managing established contracts
  • Support the User Intelligence Groups process for designated commodities to ensure that efficiency, effectiveness and value are delivered to local authorities

Key Responsibilities 

  • Prepare key stakeholder assessments for input to managing/developing contract solutions which ensure effective service delivery
  • Responsible for the coordination, instruction, advising and guidance of team members
  • Support and coordinate all stages of Scotland Excel’s approved procurement process in order to deliver high value / high risk contracts; advise and guide others as required
  • Support negotiations with suppliers in accordance with Scotland Excel policies and procedures, ensuring that the business is represented in an effective and professional manner. Make recommendations on the award of contracts in accordance with Scotland Excel’s contract authorisation procedure and arrange subsequent contract placement and mobilisation in conjunction with Renfrewshire Council legal services
  • Support sustainable procurement policy and practice in the delivery of contracts to local authorities
  • Support the delivery of Category B contract recommendations through the development of consistent and robust assessments, and in accordance with agreed procurement principles
  • Support User Intelligence Groups to develop and implement innovative procurement strategies, ensuring that key objectives and critical success factors are achieved
  • Through effective use of management information, carry out analysis and management of price variation requests in support of local authority procurement objectives
  • Undertake research to identify and develop new sources of supply for relevant commodities or services, conducting supplier appraisals as appropriate

Qualifications, Qualities and Relevant Experience

  • Achieved, or working towards full membership of the Chartered Institute of Purchasing & Supply (CIPS) or equivalent
  • HND in business related subject or equivalent qualification
  • Excellent organisational, numeracy and communication skills
  • Committed to the provision and development of excellent customer service
  • Demonstrable understanding of Scotland Excel’s customer care focus and continuous service improvement objectives
  • Significant experience in a procurement environment

The following values are at the heart of everything we do at Scotland Excel and the successful candidate will be expected the demonstrate these daily:

  • Professional
  • Respectful
  • Courageous
  • Integrity

Relevant Documents 

Job Title - Job Description 

Job Title - Person Specification 

About Scotland Excel

Scotland Excel is an award-winning Centre of Procurement Expertise providing a wide range of procurement, commissioning, consultancy, and learning and development services for our members.

Since 2008, we have helped to establish procurement as an effective driver for local and national economic growth and wellbeing. Our £2bn portfolio of collaborative contracts supports the delivery of savings, social value, community benefits, fair work practices and environmental policy, and covers a wide range of public services including construction, roads, transport, environment, corporate and education.

Scotland Excel also develops and manages arrangements which support the commissioning of care services for children and adults. Our national care contracts are developed in partnership with care professionals, including care providers, to support person-centred outcomes embedded within national policy.

We also provide procurement and consultancy services to help our members get the most from their procurement resources, ranging from ad-hoc tendering support through to transformation programmes and strategic procurement partnerships.

The Scotland Excel Academy offers applied learning programmes leading to accredited qualifications in procurement, leadership and management, coaching and mentoring, project management and business analysis, as well as short courses and workshops.

Scotland Excel is a non-profit organisation working with members from across the public sector including local authorities, health and social care partnerships, housing associations, and other public and third sector organisations.

As well as a competitive salary, you will have:

  • Access to a defined benefits pension with Strathclyde Pension Fund. Current combined contribution of employee and employer varies depending on earnings but can be between 24-32%
  • A generous holiday allowance of 33 days including public holidays. This increases on a sliding scale up to an additional ten days subject to length of service
  • Flexible working opportunities including hybrid working and a nine-day fortnight
  • Access to staff discounts through Vivup employee benefit platform
  • Time off during office closure over Christmas and New Year (included in holiday allowance)
  • Our commitment to employee engagement including regular corporate and team events as recently recognised by us retaining Gold Investors In People Award
  • A wealth of training opportunities including from our own award-winning Academy

How to apply

Scotland Excel celebrates diversity and are committed to creating an inclusive environment for all employees. We encourage applications from people of all backgrounds and identities.

Candidates with disabilities are guaranteed an interview providing they meet the essential requirements for the position. If you have a disability, please make us aware when submitting your application.

All applicants will be asked to provide proof of their right to work in the UK, and any offer of employment will be conditional upon verifying documentary evidence before employment commences.

Further information can be found here: https://www.gov.uk/prove-right-to-work

To be considered for this post please complete the below forms and attach your CV (max 3 pages).

Submissions received after the closing date, may not be considered.

Candidate Information Form

Personal Details
where are you currently living
Do you have the right to work in the UK? * We must check if an applicant has the right to work in the UK. Please select one of the options below: For further information on right to work please see www.ukba.homeoffice.gov.uk. Please note Scotland Excel does not hold a sponsorship licence and cannot offer a right to work sponsorship visa.
This will allow us to check you have relevant right to work. This does not apply to British citizens or those with a permanent right to remain.
This is required along side your share code to review right to work status.
Use this section to demonstrate why you think you would be suitable for the post by linking to the job profile and person specification. Please include all relevant information, whether obtained through formal employment or voluntary/leisure activities. (700-word limit)
Rehabilitation of Offenders Act 1974
Do you have any convictions that are unspent under the Rehabilitation of Offenders Act 1974 (Exclusions and Exceptions (Scotland) Order 2013 as amended? * If you have select yes and are invited for interview, you will be required to provide further details.
Protecting Children and Vulnerable Adults
Are you aware of any police enquiries undertaken following allegations made against you, which may have a bearing on your suitability for this post? * This information may be required if the post you are applying for has a requirement for a Disclosure Scotland check.
Conflict of Interest Statement
If appointed, do you have any interests or hold any appointments that may conflict with employment by Scotland Excel in the role for which you have applied? * e.g. your partner is employed by a Scotland Excel framework supplier
Declaration
located on the job advert e.g. Ref: 123456
Are you related to an existing employee? *
Would you like to be notified of future vacancies? *
All personal data will be processed securely in line with the Data Protection Principles as set out in the Data Protection Act 2018 and in accordance with the General Data Protection Regulations (EU) (2016/679) and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
Reasonable Adjustments/Arrangements for Interview
Scotland Excel has an obligation under Public Sector Equality Duty in Scotland to request your equality information to help ensure our policies, employment practices and services are fair, reasonable, and meet your needs. Completion of this form is not mandatory but is very much appreciated. In accordance with the General Data Protection Regulation 2018, all information provided will be treated in confidence and will be used solely by the Human Resources department for the purpose of providing statistics for equal opportunities monitoring. We have only asked for your name so that monitoring can take place at both application and shortlisting stages. Once an appointment has been made, the data given on this form will be stored electronically in an anonymised format and the form will then be destroyed. This information does not form part of your application and will not be shared with the recruiting panel, with anyone else or be used for any other purpose. If you have any questions, please contact recruitment@scotland-excel.org.uk
(e.g. 112345, the number will be on the advert)
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