Corporate Services Officer (HR)

Permanent

Location: Paisley or as agreed
Salary: 32,338.96 - £34,127.46
Ref: 116367
Closing: Sunday 16th November 2025 (23:59)
Interviews: Wednesday 26th November 2025

Scotland Excel is continuing to experience a growing demand for our capability as a centre of procurement expertise for public sector, from local authorities across Scotland and other organisations in the public domain.

We are recruiting for a permanent Corporate Services Officer to support the HR function on a day-to-day basis. This role is similar to a HR Assistant, HR Advisor and HR Officer.

You will work very closely with the HR and Development Specialist and Corporate Services Manager to provide a very professional and efficient HR service to all our colleagues.

It is an exciting time to join the team as we progress with embedding our updated Colleague Journey and our Values in all aspect of that journey. We are also improving and digitalising a number of HR systems and processes.

We have three Corporate Services Officers within the Business Services team and while you will predominately support the HR function you will also support Finance and Office Services as required.

Principal Role 

  • Work as a member of the Corporate Services Team to lead, support and provide a range of administrative and support services under the guidance of your line manager and the Corporate Services Manager.
  • Maintain effective relationships with colleagues across Scotland Excel to gather their requirements for support and ensure services are delivered to a high standard and on time.
  • Responsible for maintenance of a range of internal and external business support services and systems.
  • Support the delivery of planning and monitoring services which ensure effective use of Scotland Excel’s financial and human resources.
  • Maintain policies, procedures and processes which underpin the efficient delivery of finance, HR and learning and development services on behalf of the organisation.
  • Liaise with Renfrewshire Council to ensure compliance with Human Resource and Financial regulations and accounting standards.
  • Support the delivery of confidential administrative services and support as required to Scotland Excel’s Executive Management Team.
  •  Act as a first point of contact for general customer and elected member enquiries, ensuring that these are handled swiftly and effectively in line with Scotland Excel’s customer care focus.

Key Responsibilities 

  • Daily management of the HR Enquiries inbox, responding to or escalating any internal or external enquiries e.g. absences, flexible working, leavers, training requests, retirements, all types of leave e.g. careers leave, and other general enquiries.
  • Support the administration of the recruitment process to achieve efficient and cost-effective outcomes and to comply with the necessary recruitment processes as required.
  • Support Recruitment Managers with any recruitment campaigns from start to finish i.e. a pre meeting with the recruitment manager to plan the campaign through to issuing a contract of employment. 
  • Being a key part of the onboarding process for all new colleagues, including conducting HR inductions for all new colleagues. 
  • Ensuring all data required for payroll purposes is processed accurately and on time.
  • Supporting internal communications including the issue of colleague newsletters, updating and maintaining our intranet and you will be heavily involved in developing a new intranet platform.
  • Completing daily, weekly, and monthly checklists e.g. annual declaration of interests, HR reporting, sending information to payroll etc. 
  • Ensuring all HR trackers and HR Hubs are kept up to date e.g. payroll and leave tracker, graduate hub.
  • Assisting with any other employee relations; health and safety; equality, diversity and inclusion; as well as learning and development actions as required.

The right person will support a wide range of HR projects that bring transformational change or continuous improvement to the HR function. Complete daily tasks with efficiency and accuracy, lead on their own personal development. You must be a team player, an excellent communicator and have the ability to observe the need for confidentiality in dealing with work duties and data of a sensitive nature.

Desired Qualifications and Relevant Experience 

  • Educated to SVQ 3 or equivalent qualification(s). A degree or professional qualification would be advantageous but not essential.
  • Experience of human resources and finance/budgetary practices.
  • Proficient in Microsoft Office applications and effective in the use of IT systems and data management.

The following values are at the heart of everything we do at Scotland Excel and the successful candidate will be expected the demonstrate these daily:

  • Professional
  • Respectful
  • Courageous
  • Integrity

Relevant Documents 

 Job Description 

Person Specification 

 

About Scotland Excel

Scotland Excel is an award-winning Centre of Procurement Expertise providing a wide range of procurement, commissioning, consultancy, and learning and development services for our members.

Since 2008, we have helped to establish procurement as an effective driver for local and national economic growth and wellbeing. Our £2bn portfolio of collaborative contracts supports the delivery of savings, social value, community benefits, fair work practices and environmental policy, and covers a wide range of public services including construction, roads, transport, environment, corporate and education.

Scotland Excel also develops and manages arrangements which support the commissioning of care services for children and adults. Our national care contracts are developed in partnership with care professionals, including care providers, to support person-centred outcomes embedded within national policy.

We also provide procurement and consultancy services to help our members get the most from their procurement resources, ranging from ad-hoc tendering support through to transformation programmes and strategic procurement partnerships.

The Scotland Excel Academy offers applied learning programmes leading to accredited qualifications in procurement, leadership and management, coaching and mentoring, project management and business analysis, as well as short courses and workshops.

Scotland Excel is a non-profit organisation working with members from across the public sector including local authorities, health and social care partnerships, housing associations, and other public and third sector organisations.

As well as a competitive salary, you will have:

  • Access to a defined benefits pension with Strathclyde Pension Fund. Current combined contribution of employee and employer varies depending on earnings but can be between 24-32%
  • A generous holiday allowance of 33 days including public holidays. This increases on a sliding scale up to an additional ten days subject to length of service
  • Flexible working opportunities including hybrid working and a nine-day fortnight
  • Access to staff discounts through Vivup employee benefit platform
  • Time off during office closure over Christmas and New Year (included in holiday allowance)
  • Our commitment to employee engagement including regular corporate and team events as recently recognised by us retaining Gold Investors In People Award
  • A wealth of training opportunities including from our own award-winning Academy

 

How to apply

We welcome applications from all backgrounds, whether it is public or private sector.

We welcome applications from candidates with disabilities and guarantee an interview to those candidates who meet the essential requirements for the position. If you have a disability, please make us aware when submitting your application.

To be considered for this post please complete the below forms and attach your CV (max 3 pages).

Submissions received after the closing date, may not be considered.

All applicants will be asked to provide proof of their right to work in the UK, and any offer of employment will be conditional upon verifying documentary evidence before employment commences.

Further information can be found here: https://www.gov.uk/prove-right-to-work

Candidate Information Form

Personal Details
where are you currently living
Do you have the right to work in the UK? * We must check if an applicant has the right to work in the UK. Please select one of the options below: For further information on right to work please see www.ukba.homeoffice.gov.uk Please note Scotland Excel does not hold a sponsorship licence and cannot offer a right to work sponsorship visa.
This will allow us to check you have relevant right to work. This does not apply to British citizens or those with a permanent right to remain.
This is required along side your share code to review right to work status.
Use this section to demonstrate why you think you would be suitable for the post by linking to the job profile and person specification. Please include all relevant information, whether obtained through formal employment or voluntary/leisure activities. (700-word limit)
Rehabilitation of Offenders Act 1974
Do you have any convictions that are unspent under the Rehabilitation of Offenders Act 1974 (Exclusions and Exceptions (Scotland) Order 2013 as amended? * If you have select yes and are invited for interview, you will be required to provide further details.
Protecting Children and Vulnerable Adults
Are you aware of any police enquiries undertaken following allegations made against you, which may have a bearing on your suitability for this post? * This information may be required if the post you are applying for has a requirement for a Disclosure Scotland check.
Conflict of Interest Statement
If appointed, do you have any interests or hold any appointments that may conflict with employment by Scotland Excel in the role for which you have applied? * e.g. your partner is employed by a Scotland Excel framework supplier
Declaration
located on the job advert e.g. Ref: 123456
Are you related to an existing employee? *
Would you like to be notified of future vacancies? *
All personal data will be processed securely in line with the Data Protection Principles as set out in the Data Protection Act 2018 and in accordance with the General Data Protection Regulations (EU) (2016/679) and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
Reasonable Adjustments/Arrangements for Interview
Scotland Excel has an obligation under Public Sector Equality Duty in Scotland to request your equality information to help ensure our policies, employment practices and services are fair, reasonable, and meet your needs. Completion of this form is not mandatory but is very much appreciated. In accordance with the General Data Protection Regulation 2018, all information provided will be treated in confidence and will be used solely by the Human Resources department for the purpose of providing statistics for equal opportunities monitoring. We have only asked for your name so that monitoring can take place at both application and shortlisting stages. Once an appointment has been made, the data given on this form will be stored electronically in an anonymised format and the form will then be destroyed. This information does not form part of your application and will not be shared with the recruiting panel, with anyone else or be used for any other purpose. If you have any questions, please contact recruitment@scotland-excel.org.uk
(e.g. 112345, the number will be on the advert)
Do you have any physical or mental health conditions or illnesses lasting or expected to last 12 months or more?
Does your condition/illness reduce your ability to carry out day-to-day activities?
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Is the gender you identify with, the same as your gender registered at birth?
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