Administration Assistant
Fixed Term 12 months
Location: Paisley or as agreed
Grade: 4
Salary: £25,330 - £26,736
Ref: SP-AA-0824-01
Closing: Friday 13th September 2024
Scotland Excel is an award-winning Centre of Procurement Expertise providing a wide range of procurement, commissioning, consultancy, and learning and development services for our members.
Since 2008, we have helped to establish procurement as an effective driver for local and national economic growth and wellbeing. Our £2bn portfolio of collaborative contracts supports the delivery of savings, social value, community benefits, fair work practices and environmental policy, and covers a wide range of public services including construction, roads, transport, environment, corporate and education.
Scotland Excel also develops and manages arrangements which support the commissioning of care services for children and adults. Our national care contracts are developed in partnership with care professionals, including care providers, to support person-centred outcomes embedded within national policy.
We also provide procurement and consultancy services to help our members get the most from their procurement resources, ranging from ad-hoc tendering support through to transformation programmes and strategic procurement partnerships.
The Scotland Excel Academy offers applied learning programmes leading to accredited qualifications in procurement, leadership and management, coaching and mentoring, project management and business analysis, as well as short courses and workshops.
Scotland Excel is a non-profit organisation working with members from across the public sector including local authorities, health and social care partnerships, housing associations, and other public and third sector organisations.
About the role
Due to the recent restructure within Scotland Excel, we are seeking an Administration Assistant to join our Strategic Procurement team for a period of 12 months, with a possibility of a further 12 months dependant on funding.
The successful candidate will work as a member of the Strategic Procurement team to lead, support and provide a range of administrative and support services under the guidance of the Principal Procurement Specialist.
You will be responsible for maintaining effective relationships with colleagues across the team to gather their requirements for support and ensure services are delivered to a high standard and on time.
You will support the Principal Procurement Specialist to provide confidential administrative services and support as required to Scotland Excel’s Executive Management Team.
Act as a first point of contact for general customer and elected member enquiries, ensuring that these are handled swiftly and effectively in line with Scotland Excel’s customer care focus.
Lead the development and administration of Scotland Excel’s electronic catalogues (e-cats) and mailboxes.
Relevant documents
What we can offer you
Scotland Excel is committed to creating a positive work-life balance for all our employees.
As well as a competitive salary, you will have access to all the benefits of working for a public sector organisation including a defined benefits pension scheme, generous holiday allowance and a range of other initiatives.
Scotland Excel operates a hybrid working system. Staff are required to attend the office one day per week and can work remotely the rest of the time. We also offer flexible work patterns including a 9 day fortnight.
Full details of what makes Scotland Excel an employer of choice in public procurement and the benefits of working with us can be found on our What We Offer page.
This temporary post may also be available as a secondment opportunity for existing local government/public sector employees, subject to the agreement of your employer.
How to apply
We welcome applications from all backgrounds, whether it is public or private sector.
We welcome applications from candidates with disabilities and guarantee an interview to those candidates who meet the essential requirements for the position. If you have a disability, please make us aware of it in your covering letter.
In order to be considered for this post we ask that you submit
- a CV (max.3 pages)
- a covering letter in which you should describe how your work experience to date and personal qualities would make you an excellent fit for this position.
- Complete our online equality monitoring survey. (question 1, quote reference: SP-AA-0824-01)
email applications to recruitment@scotland-excel.org.uk
Submissions without a cover letter or received after the closing date, may not be considered.
All applicants will be asked to provide proof of their right to work in the UK, and any offer of employment will be conditional upon verifying documentary evidence before employment commences.
Further information can be found here: https://www.gov.uk/prove-right-to-work